Adopt a Pet's BETA admin area has a tool that allows you to invite volunteers to edit your pets on Adopt a Pet.
Video walk-through
- These volunteers can add/delete pet photos and update some pet info, like their story.
- Volunteers do not have access to other admin areas of your Adopt a Pet account.
- After a volunteer makes an edit, you can either review & approve (or reject) just that one edit, or review & give that volunteer global permission.
- Volunteers with global so future edits do not require your review. You can give each volunteer ongoing permission ("approve for all edits"), or always require approval for each edit they make.
- Even if you import your pets from your software, volunteers can make edits. They will not be erased (overwritten) by your software. NOTE that means after those edits are approved, your software will NOT update those fields or photos on that pet.
How to use it
1. Login to your Adopt a Pet BETA admin Dashboard
https://www.adoptapet.com/shelter-dashboard/pet-list
2. From the Tools menu, select "My volunteers & fosters" or "Invite by QR Code",
3. If you selected My Volunteers & Fosters, click "Invite New Volunteer/Foster"
4. The "Invite New User" window pops up. Type in the volunteer's email address, click Submit.
5. In about 30-45 minutes, your volunteer will receive an email, subject line "You've been invited to edit pet profiles!" with a "Get Started" link inside.
6. When your volunteer clicks the Get Started link (or scans your QR code) they go to this page:
7. Once they sign up, they must confirm their email address. Then they can submit their first pet edit, and they will show up on your My volunteers & fosters list.
Set volunteer permissions
You and any of your Pet Publicist admins can see, review, and approve volunteer edits BEFORE they are published and visible on the pet.
Permissions: Publicists can choose to approve ALL edits by that volunteer, or require EACH edit by that volunteer be approved or declined.
Review pending edits
Pets with pending (not yet approved) edits have yellow date alerts and appear at the top of your BETA My Pet List at https://www.adoptapet.com/shelter-dashboard/pet-list
Pets with edits already pending can not be edited again until you review and approve the prior edits. To approve or reject each edit, click "pending edits" or "Review".
Reject or Approve Edits
Review pet profile with edits has two columns, screenshot below. The right gold column has aqua highlights showing what the volunteer submitted for edits.
After you review the edits, click the Reject or Approve button (top right). This applies to all the pending edits. You can't choose what to approve, but you can edit the pet again yourself (Pet lists > My Pet List if it's an easy fix, like a typo.